how to update recurring meeting in Outlook without losing history?

Anonymous
2023-03-28T00:55:53+00:00

I have recurring client appointments, which I edit if eg. there is a cancellation or a no-show. I need to keep this history.

If I want to reschedule Client X to a different time going forward, then my only option appears to be changing the end date of the recurring series and starting a new one. But that removes all changes made to earlier occurrences.

The only other "solution" seems to be downloading a csv, and uploading it again - what a palaver. Surely there must be an easier way to edit "all occurrences from this point onwards" as you can in the Google calendar?

I can see that this issue has been raised as far back as 2016 - what do we have to do to get it on the wishlist for the next upgrade to Outlook?

Come on Microsoft - Google can do this, so why can't you?

Ri

(Also curious why Outlook doesn't appear under the list of MS 365 & Office apps ??)

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2024-01-12T19:51:08+00:00

    Why can't we have the same functionality in both web and desktop versions.

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  2. Anonymous
    2024-01-08T05:11:03+00:00

    This is why Microsoft is loosing ground / users - they have stopped listening to their Users / Customers - when their proposed solutions don't work they simply refrain from continuing the conversation(s). Don't wait for a "we will look into it and get back to you..." - they think they have a perfect product that requires no development. Would be as simple as creating an option to select "The entire series from this point onwards" but hey, who are we to complain - we are just the Users not the shareholder!

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  3. Anonymous
    2023-12-20T16:51:21+00:00

    This unfortunately does not work if you are a delegate on someone's calendar...

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  4. Anonymous
    2023-11-29T12:54:25+00:00

    Exactly the point. Some companies may block web version for whatever reason. Not porting this to the desktop is not only huge inconvenience but also not a workaround for companied that do not allow web version.

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  5. Anonymous
    2023-11-28T23:00:23+00:00

    Someone said they are able to retain the meeting history when they make the changes in the web version of Outlook rather than the desktop one.

    This turns out to work well. You have the option of editing "this and subsequent occurrences" and no history is lost. The change then syncs into the desktop version and can be viewed there too. You just can't do the editing itself in the desktop.

    My practice now is to use the web version for my calendar (it's one of my startup tabs) and the desktop version for email. This has resolved the issue for me. I recommend it as a workaround.

    Now we just need Microsoft to bring the functionality of the web version into the desktop one as well.

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    4 people found this answer helpful.
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