Meeting Owner - Series Deleted from my Calendar, but not Other Calendars

Anonymous
2021-10-29T18:36:38+00:00

Hello,

I am having issues with one of the meeting invites I own. We host a full-team meeting for ~300 people on my team, and I am the Outlook owner of this meeting. Somehow, this meeting was deleted off my calendar, but not from others' calendars on my team. I got it back from my sent/deleted folders, however, now I cannot edit the invite. There are wrong dates reflected in the series and I need to either update it, or delete the series for my team altogether, but I am not able to.

With 300 on the team, I am not able to just blast out an email and tell them to disregard the other thread - it always results in confusion and frustration with that many people.

Any thoughts?

Outlook | Windows | Classic Outlook for Windows | For home

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  1. Anonymous
    2023-01-11T00:24:34+00:00

    Instead of sending it to you, ask a colleague to save the calendar item as an ics to a shared folder or thumb drive.

    They do this by opening the calendar item (event or series) and then choose Save As from the File menu.

    Ask them to save it to a location that you can access. If you don't have a shared drive, save the item to a thumb drive.

    From your device, go to the calendar and select File, then select Open and Export, and then choose the Import/Export button.

    Choose the action to Import an iCalendar(.ics) or vCalendar file (.vcs) > Next, navigate to the location of the saved .ics,

    Select the file and then click to Open. If asked, choose to Import.

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  2. Anonymous
    2024-04-30T19:15:48+00:00

    I was in the same situation. I was the meeting owner, the meeting mysteriously disappeared from my calendar, I couldn't see it but everyone else could. When they forwarded it to me, I couldn't see it, respond or make any changes.

    I found a solution that worked!

    I went to my colleague's calendar (whose calendar I can see all their details) and downloaded the event (including full series) as an .ics file. (if you can't see the details, you can ask your colleague to download the ics file and send to you). I then manually imported the file into my Outlook with these steps:

    From Outlook calendar > File > Open & Export > Import/Export > Import an iCalendar (.ics) or vCalendar file (.vcs)

    This did the trick, it was back on my calendar in full and I was able to make changes.

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  3. Anonymous
    2022-10-12T11:51:10+00:00

    OMG THANK YOU! I found the invite I'd sent and I forwarded it to myself. It wouldn't let me accept the meeting, because it was "moved or deleted", but I was able to save it as the ICS file and import it AND IT WORKED!!!!!

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  4. Anonymous
    2022-08-08T22:29:11+00:00

    Thank you so much!! Gosh it was frustrating reading the first two pages of this thread and I wasted a ridiculous amount of time on the phone to my company's IT team. This fix worked perfectly!

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  5. Anonymous
    2024-12-10T08:44:24+00:00
    1. Get someone to forward the invite back to you.
    2. Accept the Meeting
    3. Download the meeting as ICS file to your desktop
    4. Delete the meeting from your calendar
    5. Import the meeting back into your calendar via File, Open & Export, Import/Export, Import an iCalendar (.ics) or vCalendar file (.vcs), select the file on your desktop and import.
    6. This allows the cancellation and control of the invite again.

    Note, if this is a long running series, you will need to make sure you are sent the series, not the occurrence.

    I posted this originally in May 2022, and everyone's replies are from this - but this solution worked for me originally, and I reckon it'll probably still work now

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