Set up Auto BCC in Outlook 2016

Anonymous
2016-06-30T20:57:30+00:00

How do I set up an Auto BCC to my CRM in Outlook 365?

Thanks.

Outlook | Windows | Classic Outlook for Windows | For home

Locked Question. This question was migrated from the Microsoft Support Community. You can vote on whether it's helpful, but you can't add comments or replies or follow the question.

0 comments
Answer accepted by question author
Anonymous
2016-12-28T15:59:02+00:00

You can do effectively the same thing as auto-BCC with a new rule.  This one works for me:

  1. Go to the "home" tab of the ribbon/toolbar
  2. Click the "rules" dropdown and select "Manage Rules & Alerts"
  3. From the "Rules and Alerts" dialog box, select "New Rule"
  4. This pops up a "Rules Wizard" with a number of templates in it.  Pick "Apply rule on messages I send", and hit "Next".
  5. The next dialog shows conditions, leave all unchecked and hit "Next".  You'll get the warning "This rule will be applied to every message you send", hit "Yes".
  6. The next dialog lets you select what to do with the message - check next to "move a copy to the specified folder".  At the window in the bottom of this dialog you'll see the line "move a copy to the specified folder" appear, click the underlined word "specified", from the resulting dialog pick your Inbox and hit "OK".
  7. The next dialog lets you pick exceptions, click "Next" again.
  8. The final dialog lets you name the rule, make sure "Turn on this rule" is selected.  The rule showing in the bottom window should read
    1. "Apply this rule after I send the message"
    2. "move a copy to the Inbox folder"
  9. Click "Finish" and the new rule will be created.
  10. Hit "OK" one more time to leave the "Rules and Alerts" dialog.

Best of luck...

Was this answer helpful?

400+ people found this answer helpful.
0 comments

47 additional answers

Sort by: Newest
Most helpful Newest Oldest
  1. Anonymous
    2018-09-19T18:34:11+00:00

    Thank you SO MUCH, I wish I had managed to figure this out for myself. It's infuriating that Microsoft doesn't provide an "auto bcc" feature. But of course we can't expect Microsoft to try including things that customers really need. I mean, look what they did to custom greetings when they took over Skype ...

    Was this answer helpful?

    0 comments
  2. Anonymous
    2018-08-15T15:42:11+00:00

    That was AWESOME and worked perfectly!  Now I don't have to constantly add myself in the BCC for every email I send :)

    Was this answer helpful?

    0 comments
  3. Anonymous
    2018-08-12T15:45:51+00:00

    first of all, sorry to bring up this old thread. but after searching for ways to do the same, finally i found it (by accident no less!). you can use Quick Steps to do it.

    1. on Home tab, find Quick Steps ribbon/toolbar and click the drop down arrow.
    2. select New Quick Step>Custom.
    3. under the Choose an Action drop down list, select Reply or Reply All whichever you want to use.
    4. click on Show Options right underneath the drop down list where you have selected either Reply or Reply All.
    5. click Add Bcc. enter your preferred destination email.
    6. click Finish and that's it!

    as a bonus, you can also add your own custom quick response text if you usually reply with the same text, of which i do most of the time. :)

    if you can't find Quick Steps ribbon/toolbar, you can enable it from Customize Ribbon options. i'm using Outlook 2016 and mine's already have Quick Step ribbon/toolbar enabled by default. not sure about yours. hope this helps!

    *edit*

    lol i didn't realized someone else already pointed out about the Quick Steps feature. anyways i hope this might help someone who don't know how to do it. XD

    Was this answer helpful?

    6 people found this answer helpful.
    0 comments
  4. Anonymous
    2018-08-06T18:17:58+00:00

    This is amazing!!!!! Thank you for solving my problem and also saving my from having to buy that stupid add-on for $60.

    Was this answer helpful?

    0 comments