Set up Auto BCC in Outlook 2016

This website walks you through how to setup a macro to auto BCC in Outlook.

https://www.groovypost.com/howto/microsoft/how-to-automatically-bcc-in-outlook-2010/

Instead of using Rules, use Quick Steps!!

Edit the Reply rule and call it 'BCC Reply'. It gives you the option of adding a BCC Email.

You can create one for 'BCC Reply All' and 'BCC New' too! :)

You will need to remember to click on the Quick Step to reply instead of the normal Reply button.

Hi Miles,

Thanks for your update.

By default, there is no BCC option when we create rules in Outlook client. If you have concern of this, we suggest you submit feedback to our relevant team via the Send a smile button in the upper right corner in your Outlook.

As a workaround, if you are an administrator of your organization, I would suggest you use the transport rule to BCC other users when emails are sent from a specific user. Here are the steps below:

1. Log into Exchange admin center (https://outlook.office365.com/ecp/ ).
2. Click mail flow>> rules >> click add, then create a rule as screenshot shows below:

Moreover, other community members who have the similar question are welcome to share their experiences for the specific scenario, so that we can learn from each other.  

Regards,

Poppy

You need VBA code to implement it. Here's the answer:

http://www.outlookcode.com/article.aspx?id=72

For those looking for the EXACT answer to this question... Below is a simple step by step guide.

UPDATE - I've adjusted the code a little, to fix a need (including current bcc entries).

The link above does this by using a Macro.  To BCC a CRM (or any resolvable email address), please follow the steps below.

• To Create a Macro, Select the "Developer" tab in the Ribbon. Then Click "Visual Basic."
• In the left-hand pane, select "Microsoft Outlook Objects" and double click "ThisOutlookSession," under "Project1" (if you have no other Macros).
• In the new window, copy and paste the following code:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)

' ###### Setting variables

Dim objRecip As Recipient

Dim strMsg As String

' ###### ### Added curBcc to include current bcc entries ###

Dim curBcc As String

Dim res As Integer

Dim strBcc As String

' ###### if there's and error, skips to error reporting

On Error Resume Next

' ######sets the bcc text going out

curBcc = MailItem.BCC

' ###### Change Email Below ######

strBcc = curBcc & "******@ADDRESS.COM"

Set objRecip = Item.Recipients.Add(strBcc)

objRecip.Type = olBCC

' ###### Basic Error Reporting

' ###### if yes is clicked, outlook will still send it

' ###### if no is clicked, it will not send at all

If Not objRecip.Resolve Then

strMsg = "Outlook could not resolve the Bcc recipient(s)." & _

"Do you want still to send the message" & _

"Pressing No will delete the message."

res = MsgBox(strMsg, vbYesNo + vbDefaultButton1, _

"Could Not Resolve Bcc Recipient")

If res = vbNo Then

Cancel = True

End If

End If

Set objRecip = Nothing

End Sub

• Replace "******@ADDRESS.COM" with your CRM Provided email.

(For SalesForce this should be in your account settings, under "Email" and "My Email to SalesForce".)

• Press the Save Icon.
• Press F5 or "Run" then "Run Sub"
• Name your Macro (I called mine "EmailToCRM"). Make sure there are no spaces or special characters (just in case).
• Close the MS Visual Basic window and send a test email.

I also adjusted my CRM settings to notify me when an email is received and use rules to move that into a folder for verification (for C.Y.A.).

If this helps you, make sure to rate the original comment by 8xpert as well as myself (for the updated code).