How can I set up my mail app to connect with Exchange.

Anonymous
2012-11-08T00:06:40+00:00

Can someone tell me the steps necessary to connect the mail app to exchange?

Windows for home | Previous Windows versions | Email and communications

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Anonymous
2012-11-08T00:12:37+00:00

Greetings,

To setup Exchange on the Surface running Windows RT, please do the following:

To Setup an Exchange account in the Mail app:

1.      From the Windows RT Start screen, tap or click the Mail app tile.

2.      From the Mail app, swipe in from the right edge of the screen, and then tap Settings.

(If you're using a mouse, point to the upper-right corner of the screen, move the mouse pointer down, and then click Settings.)

3.      Tap or click Accounts.

4.      Tap or click Add an account.

5.      Tap or click Outlook Exchange, Office 365, Outlook.com.

6.      Enter your Email address and Password.

7.      Tap or click Connect.

Note: If the account is not found and User receives the following “We couldn't find settings for <email address>. Provide us with more info and we’ll try connecting again” is displayed and more information is requested.  Complete the following step to add the account.

8.      Click or tap Show more details.

9.      Enter your Server Address, Domain, and Username. 

Note: You may need to contact your Email Provider or System Administrator to determine the correct values for these fields.

10.  Tap or click Connect.


Issue: If the Mail app will not connect to Exchange Server and you continue to receive the following errors: "Unable to connect. Ensure the information entered is correct" and <Email address> is unavailable” please follow the instructions below.

If you’re encountering this issue, the Mail app may have issues connecting to Exchange with Self-signed certificates.  Make sure Windows have the latest build of the Mail app (version 16.4.4396.1016). To resolve the issue, customers must install the self-signed certificates by following one of the options below:

I.            IT Admins can install a cert signed by a trusted root CA on the server.

a.       This will enable Exchange to work for all clients (without prompting), including Windows RT.

b.      Details on Program Overview            

c.       List of Trusted Root CAs for Windows

II.            Users (or IT admins) can install their server’s self-signed cert on every device in the org

a.       This will enable Exchange to work for Windows RT clients with the installed certificate

b.      See steps below:

Installing self-signed certificates for your Domain’s Certification Authority

 In order for self-signed certificates to work, the administrator needs to provide a certificate file that will be installed on client machines that are to be connected to the server that uses self-signed certificates. The certificates need to be installed to the trusted root certificate authority store for either the current user (doesn't require admin rights but needs to be completed for each user on the machine) or the local machine (requires admin rights and needs to be done only once for a machine).

 **Important:**The following section contains steps that require administrative privileges to perform. Serious problems might occur if these steps are performed incorrectly. Please make sure that you follow these steps carefully. 

Certificates can be installed using the following means:

**Command Line:**Running the following from an admin elevated command prompt will install the certificate to the trusted root certificate authorities for all users using that machine.  

certutil.exe -f -addstore root <name_of_certificatefile>.cer

User Interface:

1.       Double click the certificate file provided by the administrator. This will open a certificate dialog.

2.       From the Certificate dialog, click the “Install Certificate” button located on the general tab. This will open a Certificate Import Wizard Window.

3.       Select the option to install the certificate for only the current user or for the Local Machine.

4.       Select “Place all certificates in the following store”.

5.       Click the browse button to open the store selection dialog.

6.       Select “Trusted Root Certification Authorities”

7.       Once the store is selected, click Ok. This will return you to Certificate Import Wizard dialog and will display the certificate store and certificate to be installed into that store.

8.       Click finish to install the certificate.

If this does not work, please let post below so we can reach out to you to resolve the issue.

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93 additional answers

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  1. Anonymous
    2014-08-27T01:08:18+00:00

    Does not work for me. I cannot get the Outlook to connect to the Exchange Server. Any ideas?

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  2. Anonymous
    2014-08-26T01:36:19+00:00

    Split from this thread.

    I am having the same problem. I have tried to remove the profiles and enter the corrected profiles.

    That did not work for me. So, I went the Microsoft store and no one there could get it to work either. (Their suggestion was to use on the Mail app, forget about Outlook - some help that was! I have connected to the Exchange on my Kindle, so I know it should work.

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  3. Anonymous
    2014-05-06T02:48:34+00:00

    Hello, RobertHedrick

         Many of us tend to forget the widely-disparate audiences that tablets and Exchange Server are targeted towards.  Exchange Server is first and foremost a product for enterprise applications, where implementation is geared towards the secure storage and manipulation of data for companies with legal

    and/or fiduciary responsibilities to ensure such security in their business practives; like all NT Kernel-derived systems, Exchange is designed to comply with the parameters of the C2 Security model

    • which originated in a Department of Defense requirement for secure battlefield communication in the event of nuclear war.  Security, in the form of client/object authentication as a prerequisite to the server delivering requested data in the form of information or services or whatever, is the prime consideration for such a system.  ARM-based (reduced instruction set computing) systems such as most tablet computers (the Surface Pro being amongst the notable exceptions) are largely intended for consumer use in viewing online-published content (The relative merits of Mark Penn's marketing approach may be debated, but there's actually a quite good reason those Surface tv commercials featured folks dancing around with their tablets, to all appearances more appropo of a Busby Berkely musical of yore or some other light-hearted endeavor unlikely to be found in a modern business - the implied office environment notwithstanding.)  The two technologies do not therefore share a common underpinning in a concurrent embrace of security best practices - in fact, the latter is distinctly inimicable to such, for the reasons you and so many other posters to this and similar Community threads point out: security compliance is simply not easy to effect, or convenient, and convenience/ease of use is of course a prime consideration for folks investing in tablet computers.  Nevertheless, getting to such a state of convenience in the interaction between a consumer-oriented tablet computer and a business-oriented Exchange server frequently requires that some inconvenient work be performed as a first prerequisite.

         The relative merits of the current embrace of BYOD policies (with their obvious implications of accessibility to a company's secure data) may be debated, but there's no denying the advance of such an embrace, and Microsoft has provided the capabilities to implement these policies in their server products for some time now (for instance, in each of the last four versions of Exchange Server: 2003, 2007, 2010, and 2013) - but they don't neccessarily make such capability easy to implement, certainly not by default configurations, in the interests of the prime consideration of C2-compliant servers: security.  Manufacturers of mobile devices - Microsoft included - have not always helped in virtue of the underlying design of their products; some are provisionable (i.e., as far as this discussion is concerned, capable of enforcing the security policies used by EAS/OWA/etc.), and some are not.  However, once the due consideration of security-compromising implications has been reviewed and a policy approach formulated to address such concerns implemented, proper configurations may be put in place and users allocated the proper credentialing mechanisms to allow trouble-free access.

         The apparent intermittent nature of your ability to connect would seem to belie the possibility that your particular problem is due to improper/insufficient configuration, but I've seen many similar instances where more-or-less superficial information concerning an actual configuration scenario implied the same, only to have further, more in-depth examination of the case's parameters (these are many, and complex; an oft-overlooked problem I see is incorrect or ill-deployed Client Access Licensing, for instance) reveal that such was indeed the case.  In the light of this, might I suggest it might be a good idea to have your IT support personnel review the appropriate documentation for your Exchange Server installation and verify there's nothing amiss in terms of accessibility configuration or the like?  The TechNet articles "Client Access Role" (for Exchange Server 2007), "Understanding Client Access" (for 2010), or "Clients and Mobile" (for 2013) are guidelines I'd probably start with in such a situation.  As I stated in my reply to an earlier poster to this thread, I find there's good "overview" information, quite applicable in many ways to Surface RT, in the Microsoft Exchange Team Blog "Supporting Windows 8 Mail in your organization".

         I hope this information helps you get the enjoyment of your product's features and capabilities that all purchasers deserve.  Good Luck!

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  4. Anonymous
    2014-05-05T22:41:25+00:00

    Hi Steve,

    I am able to use my corporate email (Exchange Active Sync) on my Windows Phone (NL 920) but I cannot get it to work on my Surface 2. I have installed the same certificates (Root certificate provided by work and Personal certificate which is self generated) on my Surface but it keeps telling me: To connect to this account you need a valid certificate on this PC. I have browsed the internet for hours and tried several suggestions but it just does not work.

    Any idea's?

    Regards,

    Sander

    Hello, Sander Verbrugge 

        The Microsoft KB2784275 article "How to configure an Exchange account and how to troubleshoot Exchange account connectivity issues in the Mail app in Windows 8 and Windows RT" clearly explains why administrative privileges are required to install a Self-signed certificate, but is perhaps somewhat ambiguous on how to actually effect this for the average user - who may or may not be aware of how to actually perform this on a Surface running Windows 8, or even how to elevate a standard user profile's via the "Run as Administrator" option.  The Lone C++ Coder's Blog post "How to make a self-signed SSL certificate work with Windows RT's Mail App on a Microsoft Surface RT" may prove useful in both respects.

         Additional info can be found in the Exchange Team Blog "Supporting Windows 8 Mail in your organization".

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